HR & Admin Coordinator REF-J01-611

Job Description

Qualifications / Skills

Minimum Requirements for Candidates

• Minimum of 4 years in an HR Coordinator or HR Administrator role, with a total of 5-6 years in HR and office administration.
• Five (5) to Eight (8) years of HR experience with at least two (2) years of experience in both talent acquisition and HR Business Partner experience
• Bachelor’s degree in HR, Business Administration, or a related field.
• Strong understanding of general HR principles, staffing trends, and employee relations.
• Proven strong foundation and knowledge of principles and practice of HR including employment law and compliance requirements
• Proficient in MS Office applications, particularly Excel and PowerPoint.
• Excellent organizational abilities with a knack for prioritizing tasks effectively.
• Strong verbal and written communication skills, both over the phone and in person.
• International working experience.
• Proven knowledge of full lifecycle recruiting components to include sourcing; qualifying; networking; assessing; selling and wage/salary trends
• Strong analytical and problem-solving skills, with the ability to use data to inform HR strategies and decision-making.

Expectations for Ideal Candidates

• HCM or Software industry experience is a plus.
• Proficient in MS Office applications, particularly Excel and PowerPoint.
• Strong verbal and written communication skills, both over the phone and in person.
• Strong understanding of general HR principles, staffing trends, and employee relations.
• Excellent English language skills, both written and verbal.

Responsibilities

• Employee Onboarding Management: Assist in the onboarding process for new hires by following a predefined onboarding procedure and checklist, including preparation of employment contracts, orientation schedules, and necessary documentation. Ensure a smooth transition for new hires by coordinating with relevant departments (IT, Recruitment, etc.).
• Employee Offboarding Management: Handle all offboarding procedures by following the predefined offboarding procedure and checklist, including planning exit interviews, final documentation, and coordination of benefits. Ensure compliance with company policies and a respectful transition for departing employees.
• Personnel Record Management: Organize and maintain employee records using Mesaar (Applicant Tracking System), Monday boards, and HR Blizz. Ensure that all employee records are synchronized and up to date.
• In-Country Experts – Payment Management: Validate service deliverables, obtain approvals, and coordinate payments with Finance. Maintain and manage Monday boards to track tasks, approvals, and progress.
• External Service Providers Management: Maintain a database of approved suppliers and service providers, oversee procurement activities including quotations, evaluations, contracts/agreements preparation, and contract renewals, coordinate validation of deliverables and service quality, ensure timely invoice processing and payment approvals with Finance, and build strong supplier relationships to support operational efficiency.
• Audit & Compliance Management: Ensure all administrative records and processes comply with company policies and regulatory requirements; prepare and maintain documentation for audit readiness; coordinate and support both internal and external audits related to administrative activities, and implement corrective actions as required.
• Client Agreement Management: Maintain client agreements, monitor renewal timelines, track compliance, and ensure proper documentation and approvals.
• Payroll Support: Provide accurate timely payroll input to the Finance department, including employee attendance and leave records.
• Recruitment Support: Assist in recruitment activities as needed.
• Reporting: Assist in generating reports on HR metrics, such as turnover rates and onboarding statistics.

Required Documents

• Updated CV: