HR & Admin Assistant - Emiratization REF-J01-590

Job Description

Qualifications / Skills

Minimum Requirements for Candidates

• Bachelor’s degree or diploma, or certificate in HR, Business Administration, or a related field.
• Proficient in MS Office applications, particularly Excel, Word, and PowerPoint.
• Excellent organizational abilities with a knack for prioritizing tasks effectively.
• Good verbal and written communication skills, both over the phone and in person.
• Strong interpersonal skills and ability to interact with colleagues, visitors, and management.

Expectations for Ideal Candidates

• Excellent verbal and written communication skills.
• Attention to detail and problem-solving skills.

Responsibilities

• Employee Onboarding Management: Assist in the onboarding process for new hires by following a predefined onboarding procedure and checklist, including preparation of employment contracts, orientation schedules, and necessary documentation. Ensure a smooth transition for new hires by coordinating with relevant departments (IT, Recruitment, etc.).
• Employee Offboarding Management: Handle all offboarding procedures by following the predefined offboarding procedure and checklist, including planning exit interviews, final documentation, and coordination of benefits. Ensure compliance with company policies and a respectful transition for departing employees.
• Personnel Record Management: Organize and maintain employee records using Mesaar (Applicant Tracking System), Monday boards, and HR Blizz (HCM & Payroll system). Ensure that all employee records are synchronized and up to date.
• Database Updates: Regularly update and organize internal databases, including HR Blizz, Mesaar, and the Global HR Shared Drive.
• Reporting: Assist in generating reports on HR metrics, such as turnover rates and onboarding statistics.
• Employee Communication: Serve as a point of contact for employees regarding HR queries related to onboarding, offboarding, and general HR policies using Mercans’ internal ticketing tool.
• Payroll Support: Provide accurate, timely payroll input to the Finance department, including employee attendance and leave records.
• Recruitment Support: Assist in recruitment activities as needed.
• PRO/GRO support: You will support our HR and public relations team in contacting the Governmental authorities and complete the documentation and processes for governmental and labor affairs.
• Digital marketing and social media support: You will support our marketing team with digital marketing and social media-related activities.

Required Documents

• Updated CV: CV