To provide a pro-active and effective secretarial and administrative support to the General Manager.
Qualifications / Skills
Minimum Requirements for Candidates
Minimum Diploma Degree in relevant field.
Computer literacy, excellent oral and written communication skills in Arabic and English. Good Interpersonal skills.
At least 5 years; preferably 2 years’ experience in a similar role.
Expectations for Ideal Candidates
Training in Electronic Secretarial skills.
To work pro-actively to provide a high standard of effective secretarial support to ensure efficient completion of all duties, including but not limited to: deal with correspondence; draft replies; prepare mailings; update contact database; collate information and assist in the production of presentation/reports; take minutes of meeting; keep up to date list of action points from meetings; organize meeting, arrange travel bookings and process expenses.
Screen incoming posts, email and telephone calls, determine their priority and use initiative to deal with enquiry or redirect if necessary.
Greet visitors and deal with any needs or general enquiries that they may have to ensure they are made to feel comfortable and welcome.
To manage General Manager’s diary and ensure that letters and enquiries are responded to in timely manner.
To maintain and develop both the physical and electronic filing systems to ensure accurate and speedy retrieval of required documentation and reports.
To perform all duties in a confidential manner.
To liaise with other staff members to co-ordinate the meetings / agendas / room bookings, and arranging conference calls etc.
To prepare reports presentations and correspondences of non-standard nature.
To solve routinely the administrative problems and questions including the installation and maintenance of furniture; workstation set-up; employee’s security access and control etc.
To solve routinely the administrative problems and questions including the installation and maintenance of furniture; workstation set-up; employee’s security access and control etc. To act as a link between the GM office and Administration / Human Resources to pass on any updates / changes / requests.
Updated CV: Latest CV with full experiene mentioned
Degree: Kindly upload the highest qualification certificate/ diploma
Experience Letter/ Certificate: Kindly upload the experience letters for previous 2-3 jobs as minimum , ideally for current job as well
National ID: Kindly upload the Passport/ National ID Copy