Executive Assistant - Saudi REF-J00-883

Job Description

To provide a pro-active and effective secretarial and administrative support to the General Manager.

Qualifications / Skills

Minimum Requirements for Candidates

  • Minimum Diploma Degree in relevant field.
  • Computer literacy, excellent oral and written communication skills in Arabic and English. Good Interpersonal skills.
  • At least 5 years; preferably 2 years’ experience in a similar role.

Expectations for Ideal Candidates

  • Training in Electronic Secretarial skills.

Responsibilities

  • To work pro-actively to provide a high standard of effective secretarial support to ensure efficient completion of all duties, including but not limited to: deal with correspondence; draft replies; prepare mailings; update contact database; collate information and assist in the production of presentation/reports; take minutes of meeting; keep up to date list of action points from meetings; organize meeting, arrange travel bookings and process expenses.
  • Screen incoming posts, email and telephone calls, determine their priority and use initiative to deal with enquiry or redirect if necessary.
  • Greet visitors and deal with any needs or general enquiries that they may have to ensure they are made to feel comfortable and welcome.
  • To manage General Manager’s diary and ensure that letters and enquiries are responded to in timely manner.
  • To maintain and develop both the physical and electronic filing systems to ensure accurate and speedy retrieval of required documentation and reports.
  • To perform all duties in a confidential manner.
  • To liaise with other staff members to co-ordinate the meetings / agendas / room bookings, and arranging conference calls etc.
  • To prepare reports presentations and correspondences of non-standard nature.
  • To solve routinely the administrative problems and questions including the installation and maintenance of furniture; workstation set-up; employee’s security access and control etc.
  • To solve routinely the administrative problems and questions including the installation and maintenance of furniture; workstation set-up; employee’s security access and control etc.  To act as a link between the GM office and Administration / Human Resources to pass on any updates / changes / requests.

Required Documents

  • Updated CV: Latest CV with full experiene mentioned
  • Degree: Kindly upload the highest qualification certificate/ diploma
  • Experience Letter/ Certificate: Kindly upload the experience letters for previous 2-3 jobs as minimum , ideally for current job as well
  • National ID: Kindly upload the Passport/ National ID Copy
Apply Now
Closing: 31.12.2022
Closing: 31.12.2022
Apply Now