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Admin Officer - Saudi
PTC - Public Transport Company
Saudi Arabia (Riyadh)
Expected Start Date:
as soon as possible
Provide pro-active and a high standard of effective secretarial/administrative support.
Qualifications / Skills
Minimum Requirements for Candidates
High proficiency in Arabic and English.
Languages –High proficiency in MS Word applications.
Minimum Diploma in a related field.
At least 5 years; preferably 2 years’ experience in similar role.
Expectations for Ideal Candidates
Diploma in Electronic Secretarial work and Office Management.
Updated CV: Latest CV with full experience mentioned
Degree: Kindly upload the highest qualification certificate/ diploma
Experience Letter/ Certificate: Kindly upload the experience letters for previous 2-3 jobs as minimum , ideally for current job as well
Passport Copy: Kindly upload the Passport/ National ID Copy
Screening incoming posts, email and telephone calls, determining their priority and using initiative to deal with enquiry or redirect if necessary.
Greet visitors and deal with any needs or general inquiries that they may have to ensure they are made to feel comfortable and welcome.
To manage Manager’s diary and ensure that letters and enquiries are responded to in timely manner.
To maintain and develop both the physical and electronic filing systems to ensure accurate and speedy retrieval of required documentation and reports.
To perform all duties in a confidential manner.
To liaise with other staff members to co-ordinate the meetings / agendas / room bookings, and arranging conference calls etc.
To prepare reports presentations and correspondences of non-standard nature.
To routinely solve the administrative problems and questions including the installation and maintenance of furniture; workstation set-up; security access and control.
To arrange travel management for the Manager.
To maintain and control at all times the direct reports records including periods of staff sickness / holiday / other absence / training.
To act as a link between Manager Office and Administration Department to ensure supply of stationary and hospitality material (Tea, Coffee ...etc.).
To act as a link between MANAGER office and IT to ensure all electronic devices in the MANAGER office are functioning properly.
To work pro-actively to provide a high standard of effective secretarial support to ensure efficient completion of all duties, including but not limited to:
Dealing with correspondence.
Updating contact database.
Collating information and assisting with production of presentation or reports.
Keeping up to date list of action points from meetings.
Action point chasing.
Organizing meeting and travel bookings and processing expenses.
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